Expedia.com regulations

Reservations

• Reservations deletion from sales channels and/or change their status remain in the system and are not uploaded to the extranets.
• Change of check-in and check-out dates (number of days of stay) is carried out ONLY in extranets of sales channels.
• In case of not settling the guest, the status of “No show” is noted in the reservation in the extranet.
• CATEGORICALLY NOT RECOMMENDED to move the reservation received from the channel to another room type, because in case of canceling the reservation by a guest or channel, both room types will be available for sale, which may be a reason of OVERBOOKING.

Rates

• Rate management is carried out only on the Occupancy based pricing (OBP) pricing model. If a PDP (Per day pricing) model is applied at the hotel, then you must contact the Expedia manager to change the model.
• Rate management via channel manager is carried out with a “A” marker at the end of the rate name.
• The rest of rates are imported into the system, but they are not managed. These rates are dependent on the main price (the difference in percentage or in numerical terms).
  

• The matching of rates is set for each room type separately, and the pricing depends on the characteristics of the room type in the system, namely the minimum and maximum places. Special conditions in the rate cover the standard, which are listed in the characteristics of the room type.
  

• In case the rateis no longer used in the accommodation facility. There are 2 options for stopping sales at the rate. It is recommended to remove or deactivate the rate on the extranet of the channel independently or through the account manager. If this is not possible, then it is necessary to create a new restriction rule, close sales for all room types in the restriction desk, link it to the rate and make additional unloading to the channel.

Restrictions

Restrictions affect the possibility of booking at the rate.

• Closed – closing of all rooms of the room type for sale at the rate to which the restriction is attached.
• Closed for arrival – closure of the room type for arrival at the rate to which the restriction is attached (if the date of arrival coincides with the day closed for arrival, the guest will not be able to book a room).
• Closed for departure – not applicable.
• Minimum length of stay – indicates the minimum number of days of stay on reservations at the rate to which the restriction is attached, crossing the date on which the restriction is set.
• Maximum length of stay – specify the maximum number of days of stay for reservations, crossing the date at the rate to which the restriction is attached, for which the restriction is set.
• Minimum length of stay on arrival – not applicable

In case of adding new rates, room types, types of accommodation on the extranet, it is MANDATORY to do a matching with the system and unloading.
After fundamental changes and additional unloading it is MANDATORY to do the verification of information in extranets of channels.
You have to do additional unloading in case of:

• First connection to the channel
• Changes in allocation management of the channel
• Changes in the duration of the demand period (season)
• Adding/deleting rooms in an existing room type
• Matching of new room type/rate/restrictions with a sales channel
• After synchronization is turned off to optimize the Front desk and then turn it on

Technical support staff don’t have access to extranets of accommodation facilities registered in OtelMS, respectively, the relevance of the data on the extranet must be checked independently.